Truman ID Card

The Truman ID Card is issued for the duration of a student, faculty or staff member’s experience at the University.

The Truman ID Card should be carried at all times while on University property. It must be presented to the University officials or Department of Public Safety employees upon request.

The Truman State University ID Card is non-transferable. Only the person to whom the ID Card has been issued is eligible to use the ID Card. Forgery, alteration, or misuse of the Truman ID Card may result in disciplinary or monetary sanctions. When a new or replacement ID is issued, any previous ID is considered misuse when presented at, including but not limited to, the Library, Recreation Center, food service, etc.

Truman ID Cards are the property of Truman State University and as such, they can be confiscated if there is any misuse, forgery or alteration of the ID Card. A student may also be subject to conduct sanctions, as outlined in the Student Conduct Conduct.

Release of ID Photographs

Student ID photographs are considered a part of an educational record at Truman State University. According to Truman State University’s FERPA policy, educational records are released only with the written consent of the student. Exceptions to the written consent procedure are listed in the policy found at In general, student ID photographs will be released only to school officials who have a legitimate educational interest in the photograph. Faculty members who are instructors for courses in which the student is currently enrolled and academic advisors will have access to student ID photographs. ID photographs will also be released in situations when the student’s own health and safety and/or health and safety of other students might be in jeopardy. Any requests for access to student ID photographs not previously addressed must be submitted in writing clearly articulating the requesting parties “educational need to know” or other criteria listed in the FERPA policy that would constitute a legitimate right to access student photographs. Requests need to be submitted in advance providing at least two weeks for processing. There may be a charge for providing ID photographs. Student ID photographs will not be released to other students, school or community officials for the purpose of solicitation, organization membership, or other purposes not directly related to the educational experience of the students. Student ID photographs will not be released in electronic form to prevent sharing with unauthorized parties.

Replacement Charges 

At the time of replacement, the cardholder will be responsible for a $25 charge. Only cards that do not function in the readers on campus or where the magstripe has worn out from significant use will be replaced by the ID Office at no charge. To receive a replacement, the non-functioning card must be turned in to the ID Office at the time of replacement.

The ID Office does not replace cards at no cost to the cardholder when they are broken, damaged through neglect, intentionally altered or damaged.

When your card is being replaced for any reason, you will need to have a new picture taken at the time the card is replaced.

Payment options for the $25 replacement charge include:

  • Pay by check at the ID Office
  • Pay with cash or credit/debit card at the cashier’s window in McClain Hall. The receipt is required as proof of payment
  • Request that the ID Office charge your student account

ID cards are replaced at the ID Office during posted business hours.

Line of authority

Policy Administrator:


Effective date

Effective Date:

Approved Date:

Policy Type: Operations