Student Printing Allocation Policy

CATEGORY: Information Technology
STATUS: Approved


Students are provided an initial allocation to be used for printing to the network printers in most computer classrooms, computer labs and residence halls, and this printing account must be managed in order to plan appropriately for printing on campus.

APPLIES TO: All Truman State University students


Print Allocation
Print Management
Increasing the Allocation
Printing Costs


Print Allocation – Students are provided a nominal electronic printing fund allocation from the University at the beginning of each of the Fall, Spring and Summer semesters.

Any unused allocated electronic printing funds will carry over from the Fall to the Spring semester.  Any funds the student has personally added directly to their account will carry over and can be used throughout the following Summer semester.

At the start of the Fall academic year all student electronic printing accounts are reset to this nominal allocation.  There are no refunds for any unused electronic printing funds, and printing funds may not be transferred from one student to another student.

Print Management – Printing to the assigned network printers is managed with a Printer Accounting System.  Students may check on their electronic printing balance using the Printer Accounting System.

Increasing the Allocation – If desired, additional printing funds may be purchased from the Cashier’s Office in McClain Hall.  Students can also go online to add additional funds to their account.  As there are no refunds on printing and the funding cannot be transferred, students must use their funds before the start of the next Fall semester.

Printing Costs
Black and white laser prints are 8 cents per page, or if duplexed, 10 cents per sheet (5 cents per page).
Color laser prints are 45 cents per page.


Any exceptions to this Policy must be approved in writing by ITS (see contact information below).


By failing to abide by this policy or policy procedures, individuals may be subject to sanctions, up to and including the loss of computer or network privileges, disciplinary action, suspension, termination of employment, dismissal from the University, and legal action. Some violations may constitute criminal offenses under local, state, and federal laws. The University will carry out its responsibility to report such violations to the appropriate authorities.

REVIEW/CHANGE HISTORY: 2008/10/01, 2009/11/01, 2018/04/11, 2020/06/11




Line of authority

Policy Administrator: Provost and Executive Vice President for Academic Affairs

Contact: Chief Information Officer 111 McClain 660-785-4163

Effective date

Effective Date: 06-11-2020

Approved Date: 06-11-2020

Policy Type: Operations