Start-up Funds

As a part of our commitment to support faculty in their discovery, synthesis, interpretation, and dissemination of new knowledge through research and publication, the Office of Academic Affairs provides start-up funds to tenure track faculty hires, to help them in establishing their respective programs of research, scholarly, and creative activities.

Start-up funds are not automatically applied to every tenure track hire. The amount and timeframe within which the funds can be utilized will be agreed upon between the Dean and the Provost prior to making an offer of employment and must be specified in the terms and conditions of the “Recommendation for Faculty Appointment” form.

  • For the Agricultural Science, Biology, Chemistry, and Physics disciplines a faculty member has two academic years in which to spend their Start-up funds. Within the second full contract year a faculty member must purchase items according to the purchase dates set by the Business Faculty should work with the Materials Manager to utilize Start-up funds and follow purchasing procedures outlined in business office policy. Start-up funds for faculty in the disciplines of Agricultural Science, Biology, Chemistry, and Physics may be offered in amounts up to $30,000. This amount is paid out of Academic Affairs funds unless otherwise agreed upon by the Provost and the Dean.
  • For all other disciplines Academic Affairs will fund up to $1500 and a faculty member has one academic year in which to spend their start-up Within the first contract year a faculty member must purchase items according to the purchase dates set by the Business Office. Faculty should work with the Materials Manager or their Departmental Secretary to utilize Start-up funds and follow purchasing procedures outlined in business office policy. Any amount that is negotiated above $1,500 will be paid by the School unless otherwise agreed upon by the Provost and the Dean.
  • Once a new faculty member has accepted an offer of employment s/he must submit a proposal that details the types and quantities of items intended to be purchased, as well as the projected timeframe s/he intends to purchase the items. The proposal is due no later than 90 days after the initial stm1 date on the faculty member’s contract and should be submitted to the Academic Affairs Office, through the respective Depatiment Chair and Dean. The plan should be revised and approved by the Dean and Provost prior to making purchases, should there be a need to spend stm1-up money on items vastly different to what was initially projected. If a plan is not submitted within 90 days of the stm1 date the University’s commitment of funds may be

 

ALLOWABLE EXPENSES FOR START-UP FUNDS 

Start-up funds are to be used to purchase equipment and/or materials which are needed to further the faculty member’s research and scholarly activities. Durable or fixed assets purchased with Start-up funds will become property of Truman State University.

Typical acceptable costs that are associated with starting up research and scholarly activities include but are not limited to:

  • Special apparatus, materials, or  equipment
  • Special computer hardware/software used specifically for research (ITS should be consulted)
  • Facility remodeling to accommodate research (Campus Planning should be consulted)
  • Travel that is specifically associated with starting up the new faculty member’s research. Travel costs associated with starting up research should be included in the proposal

 

Items that are not typically associated with start-up costs include, but are not limited to:

  • Funding to conduct actual research studies, after initial start-up period has ended
  • Incentives for subjects  involved  in faculty research
  • Service payments

All new faculty member offices will be outfitted with a desk top or laptop computer system (PC or MAC platform consistent with the current University standard configurations), and the necessary office furniture, as prescribed by the Dean. The cost of these items is not considered start-up expenses.

Line of authority

Policy Administrator: Janet Gooch

Contact: Steve Petersen

Effective date

Effective Date: 11-13-2017

Approved Date: 11-13-2017

Policy Type: Operations